Max Art, a specialist in high-quality printing, framing, and signage solutions for homes, businesses, and exhibitions, faced significant operational challenges as its workforce and client base grew. Manual processes, decentralized data, and inefficiencies in HR and project management were limiting its growth potential. To streamline operations and enhance efficiency, Max Art partnered with Evozard Consulting Services to implement a customized Odoo ERP solution tailored to their specific business needs.

Decentralized Data Management: Max Art’s teams struggled with scattered data across various tools, leading to delays in accessing critical project and HR information.

Inefficient Time-Off Management: The manual time-off calculation process was time-consuming and prone to errors, creating payroll discrepancies and dissatisfaction among employees.

Limited Visibility into Project Progress: The absence of a unified project tracking system made it difficult for managers to monitor deadlines, allocate resources efficiently, and track budgets.

Scaling Challenges: As the company expanded, its existing systems could not handle the increasing complexity of operations, affecting overall productivity.

-   Franchise Order Entry Limitations: The ROES software faced difficulties in managing a growing number of franchise orders efficiently.

-   Manual PO Entry: Increased order volumes led to higher chances of errors and delays in manual purchase order entry.

- Offline Payment Management: As transactions increased, tracking and reconciling offline credit card payments became more cumbersome and error-prone.

Evozard Consulting Services adopted a structured methodology to address Max Art’s challenges:

Needs Assessment: Evozard conducted in-depth consultations with Max Art’s leadership and key stakeholders to understand their pain points and operational workflows.

Odoo ERP Implementation: Evozard deployed Odoo ERP to streamline operations across HR, project management, and finance. The system’s modularity and scalability aligned perfectly with Max Art’s growing needs.

Customized Time-Off Calculation Module: To resolve HR inefficiencies, Evozard developed a customized time-off calculation feature within the Odoo HR module. This automation ensured accurate time-off tracking, eliminated errors, and integrated seamlessly with payroll. The module included the following features:

• Position-Based Allocation:  Time-off was allocated effectively based on employees’ positions and seniority levels, ensuring fairness and clarity.

• Automatic Accrual:  Time-off accrued automatically for each employee based on their tenure and company policies, reducing manual intervention.

• Comprehensive Tracking:  Detailed records of time-off taken and remaining balance were maintained in real time, providing employees and HR teams with transparent and accessible data.

Employee Training and Support:  Comprehensive training sessions were conducted for Max Art employees to ensure smooth adoption of the new ERP system. Evozard also provided ongoing support post-implementation.

Streamline Growth:  As MaxArt expanded, managing franchise orders, purchase orders, and offline payments became increasingly challenging. Evozard streamlined operations by integrating a centralized order management system, automating PO workflows, and enhancing payment processing with an online gateway. These solutions improved efficiency, reduced errors, and ensured seamless scalability.

1. Enhanced Efficiency in HR Management: The customized time-off calculation module reduced the time spent on manual processes by 70%. This ensured timely and accurate payroll processing, boosting employee satisfaction.

2. Position-Based Time-Off Management: Fair allocation of time-off based on employee roles improved trust and equity within the organization, while automatic accrual minimized administrative burden.

3. Centralized Data for Better Decision-Making: With all operations centralized in Odoo ERP, Max Art gained real-time insights into project statuses, employee performance, and financial metrics, enabling data-driven decisions.

4. Improved Project Delivery: The project management module streamlined task allocation and resource planning. Managers could monitor deadlines and budgets effectively, resulting in a 25% improvement in on-time project delivery.

5. Scalability for Growth: Odoo’s scalability allowed Max Art to add new users and functionalities effortlessly as the business expanded, ensuring future readiness.

6. Cost Savings: By eliminating redundant processes and reducing errors, the ERP implementation saved Max Art approximately 20% in operational costs annually.

7. Improved Order Processing Efficiency: The centralized order management system reduced order processing time by 30%, ensuring seamless franchise operations.

8. Reduced Manual Data Entry Errors: Automated PO workflows eliminated manual entry mistakes, increasing accuracy by 40% and speeding up purchase order approvals.

9. Faster Payment Reconciliation: The integration of an online payment gateway reduced reconciliation time by 50%, enhancing financial tracking and cash flow management.

The successful implementation of Odoo ERP by Evozard transformed Max Art’s operations, addressing key challenges and unlocking significant benefits. The customized solutions and continuous support from Evozard ensured a seamless transition, paving the way for Max Art’s sustained growth and operational excellence. This case exemplifies how tailored ERP solutions can empower organizations to overcome challenges and achieve measurable success.